Business Services

Corporate Event Planning: List of Do’s and Don’ts

Are you given the difficult task of planning a corporate event? If you are, then you need to come up with a solid plan. Proper planning and organization are two of the key factors to a successful corporate event. Even planning a small birthday party for your family is stressful enough, imagine the kind of stress one feels when organizing an event of a bigger scale. The first step is to choose reputable corporate events Sydney professionals who will help you get organized and assist in every step of the process. However, it also pays to be hands-on with every aspect of the planning to ensure that it turns out exactly how you envisioned it to be.
DO’s
• Start looking for an event venue at least six months prior to the event (if possible). A lot of large event venues, especially popular ones, are booked early so you have to do your work in advance to ensure that the desired venue is still available upon booking. Another important reason to book early is in order for you to be able to plan out the other aspects of the event that are only possible with the venue in mind.
• Set up an RSVP system in you event invitation. That way, you can have a definite estimate of the number of guests attending the event.
• With that said, give out your invitations to the event way ahead of the date of the event. This will give your guests time to straighten out their schedules and ensure their availability during the date of your event. Corporate events Sydney specialists can help organize the small details for you so you can reduce the stress involved with planning.
• Spread the word about your marketing calendar. Speak to industry specialists, post on social media, or send out invites to the people in your e-mail list. All of your effort will be for naught if you cannot reach your target audience for the event.
• Make your guests feel welcome and spoiled at the event by providing enough food and drinks that they can indulge in.
DON’TS
• Avoid planning your event on a Monday, or even Friday. They might have other commitments for these days, limiting the turn-out of guests for your corporate event.
• Avoid scheduling your event during vacation season for the same reason above.
• Plan your budget and stick with it. There are event planning professionals who are skilled and can help you handle the budget aspect of event planning. You can discuss with them about your available budget and they can make it work for your audience and the type of event.
• Learn how to delegate tasks properly. It takes a good leader to be able to identify the different skill sets that every member of the team possesses. Hence, you should identify these skills and delegate your staff accordingly to maximize their efforts. This is also a good reminder to ask for others’ help – do not take in all of the responsibility by yourself.
Make your life easy and tap into professional corporate events Sydney planners like Catalyst Event Solutions. This company has been operating in and around Sydney to provide all sorts of planning services for various events such as corporate parties, conferences, weddings, etc. To see what their clients have to say about their services, visit http://www.catalystevents.com.au/.